Without this workflow
The problem
Acquisition costs no longer sit in unrelated vouchers while the owner guesses the practical landed cost of each item.
Manage inventory
Freight to item cost—without spreadsheets
Attach related Payment or Journal vouchers to a saved Purchase and estimate their effect on selected item costs.
Make acquisition-cost and COGS preparation easier without rebuilding the Purchase and its freight calculations in a spreadsheet.
ImplementedLink freight, transport and other related expenses to a saved Purchase, choose add to cost, reduce cost or related only, and allocate the estimate across all or selected purchase items.
With Fastbooks
The controlled result
The accounting vouchers remain unchanged while the Purchase shows a transparent item-targeted cost estimate; GST, posted stock and official valuation are not silently rewritten.
Demonstration sequence
Show the workflow from evidence to outcome.
A feature page should make the user action, product transformation, review decision and accounting consequence visible in order.
- 1Find and open a saved Purchase
- 2Attach a recent Payment or Journal voucher
- 3Choose add to cost, reduce cost or related only
- 4Apply it to all or selected items and inspect the estimate
End on the retained accounting or review outcome, not on a decorative success screen.
Evidence gate
What must be proven before broad advertising.
Implementation is not the same as commercial proof. These checks define what representative validation must support.
- Saved Purchase plus active Payment or Journal candidates
- All-item, single-item and multi-item allocation
- Cancelled and rejected expense exclusion
- No silent mutation of GST, posting, stock or official inventory valuation
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