Supplier and bill identity
Check supplier name, GSTIN where available, bill number and bill date.
Bill photo to accounting entry
Turn bill photos and PDFs into review-ready purchase and expense drafts.
Fastbooks helps capture supplier bills, receipts and PDF invoices, then prepares structured accounting drafts with GST and ledger hints for review.
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See GST workflowDirect answer
How does bill photo accounting work?
Fastbooks reads bill-style inputs and prepares accounting fields such as supplier, bill date, amount, tax treatment, item or expense ledger and narration. The reviewer confirms the details before posting.
- Capture supplier bills before they are misplaced.
- Prepare purchase and expense drafts faster.
- Keep GST and ledger treatment reviewable.
Bill review checklist
Every extracted field stays accountable.
Amount and GST
Review taxable amount, tax rate, CGST/SGST/IGST split and invoice total.
Ledger and item
Confirm whether the bill should be treated as purchase, expense, freight, discount or another ledger.
Examples
Bill inputs become draft accounting work.
| Input | Possible draft | Review needed |
|---|---|---|
| Supplier GST bill photo | Purchase draft with GST hints | Supplier, tax rate and total |
| Expense receipt | Expense draft with ledger suggestion | Ledger and tax treatment |
| PDF invoice | Purchase or service expense draft | Party, bill number and amount reconciliation |
Workflow preview
Bill photo to purchase review
These Fastbooks previews show how bill capture becomes a reviewable purchase or expense draft instead of manual retyping.
Screenshot placeholder Bill photo to purchase draft
A supplier bill photo becomes a purchase draft with party, amount, GST and review status.
Screenshot placeholder Review inbox for accountant approval
Prepared entries wait in a review queue so accountants can approve, correct or reject before posting.
Screenshot placeholder GST and ledger hints stay reviewable
GST, party and ledger suggestions are shown as hints, not final tax decisions.
💡 Screenshot placeholders shown. Real Fastbooks product screens will be added as the pilot UI is hardened. “AI prepares, humans/accountants approve.”
FAQ
Bill photo accounting FAQs
Can Fastbooks create an accounting entry from a bill photo?
Fastbooks is designed to prepare a purchase or expense draft from bill photos, receipts and PDFs. The draft should be reviewed before it becomes a final accounting entry.
What fields should be checked after upload?
The reviewer should check supplier, bill number, date, taxable amount, GST rate, ledger, item or expense category, round off and final total.
Does this replace accountant review?
No. Fastbooks reduces manual preparation work, but GST treatment and ledger classification should remain reviewable.
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